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V-1.00(I) UMCP GREEK SOCIAL POLICY
APPROVED BY THE PRESIDENT MARCH 6, 1993
I. INTRODUCTION
A. Statement of Policy
The leaders of the Greek system have come together to
create this policy in order to improve the balance of
academic and social pursuits within our community. We
have created this set of guidelines for our own
betterment and therefore fully support the
implementation of all stipulations outlined. Our
commitment is evident in the extensive self monitoring
program and the harsh penalties for non-compliance.
B. Future Improvement
Included is a system for constant dialogue so that this
policy can grow as needed by the chapters and the
University. New risk management procedures can easily
be incorporated due to our active role with Greeks
Advocating Mature Management of Alcohol. This group
will also provide necessary education of the general
Greek population so that changes are understood and
adhered to by all.
C. Basic Expectation
It is our expectation that all member
fraternities/sororities will abide by Federal, State
and local laws, University regulations, and their
respective international/national policies.
D. Good Faith
No policy can include all possible circumstances. When
this document is not specific enough chapters are
expected to act within the expressed intent of the
policy. Violations of the policy's intent are to be
reviewed by the IFC/PHA Social Judicial Board or the
University Judicial Programs Office.
E. Implementation
This policy will take effect October 1, 1992 and will
remain in effect year round.
F. Terms
Alcohol will include any consumable item with an
alcohol content.
Alumni/Parent Event will be any event where members
and/or alumni are allowed to bring one guest not
including parents or family.
"Bring Your Own Beverage" (BYOB) is an event where the
host chapter(s) do not provide any acholic beverages to
guests or chapter members. The host chapter(s) is
responsible for the storage and distribution of alcohol
during the event.
Dated Parties are events where chapter members are
allowed to bring only one guest.
Events (Chapter Event) shall be any function planned,
sponsored, hosted or promoted by a chapter with 25% of
the membership in attendance. If a chapter's
attendance at an event exceeds 25% they are considered
a host chapter of the event.
Executive Member is any chapter officer as designated
by the president. A list which will be updated each
semester will be kept on file at the IFC/PHA office of
ten designated members.
Greeks Advocating Mature Management of Alcohol (GAMMA)
is a national organization with a chapter at the
University of Maryland that offers resources concerning
liability and risk management and provides educational
programs about social responsibility.
Guest is defined as anyone who is not an active member,
pledge or associate member, alumni or any of these from
another chapter of the same international/national
affiliation. Active members are those listed on the
most current eligibility list.
IFC refers to the Interfraternity Council of the
University of Maryland at College Park.
JPO refers to the University of Maryland at College
Park's Judicial Programs Office.
List Party refers to an event where no more than 300
people, including the host chapter(s), are present.
Mixer is an event sponsored by more than one
organization. Mixers are commonly called "Two Ways" or
"Four Ways" specifying that two or four organizations
are involved in the event.
PHA refers to the Panhellenic Association at the
University of Maryland at College Park.
Rush is a period of a few weeks that is designated by
the IFC and PHA for membership recruitment and
selection.
University refers specifically to the University of
Maryland at College Park.
Unregulated Social Function a social event as specified
in the introduction of the policy, which is not
promoted, sponsored or funded by a Fraternity or
Sorority.
II. ACADEMIC STATEMENT AND REQUIREMENTS
A. Foreword
We have come to realize that a successful policy must
include programs to balance the social aspect of Greek
life with the academic mission shared by our chapters,
international/nationals, the IFC, PHA and the
University. This social policy not only includes a new
view of risk management procedures but also an enriched
emphasis on academics and educational programs. By
drafting, supporting and adhering to this policy we as
greek leaders accept the responsibility for our
brother's and sister's academic success and are
striving to provide an environment conducive to
intellectual growth.
B. Study Skills Programs
After each Rush (Fall or Spring) the IFC/PHA must hold
a Study Skills Seminar for all new members Each
chapter must require attendance of their new members.
C. Academic Advising
Chapters should help members plan for graduation by
encouraging them to receive advising from their
colleges about academic requirements.
D. Progress Evaluation
Each chapter should periodically assess new member's
progress and provide needed support either internally
or through University resources.
III. TYPE OF EVENTS
Definition of Event: An Event (Chapter Event) shall be any
function which has been planned, sponsored, hosted or promoted by
a chapter with 25% of the membership in attendance. If a
chapter's attendance at an event exceeds 25% they are considered
a host chapter of the event.
A. Alcoholic Social Events
All non-brotherhood/non-sisterhood events which contain
alcohol will be considered Alcoholic Social Events.
1. Mixers ("Two Ways" - *"Five Ways")
a. An event involving alcohol with more than one
chapter involved. "Two Way" is an event with
two organizations involved. Guests may not
be University of Maryland Greeks unless
agreed upon by all host chapters.
b. "Five Ways" and "Three Ways" are to encourage
the involvement of chapters with less than 50
members or those without a chapter structure;
these chapters are the only ones allowed as a
third or fifth host.
c. Membership of all chapters combined cannot
exceed 300 people.
2. Dated Parties
Each chapter member may bring one guest to the
event. This type of event may occur on any day
alcoholic events are allowed.
3. (Guest) List Parties
An event which guests are invited by a host
chapter(s). A final guest list must be submitted
upon event registration and a copy must be
maintained at the entrance of the event. No more
than 300 guests may be present including host
chapter(s).
Each chapter is allowed to have no more than one
List Party per weekend.
This type of event must be catered or B.Y.O.B.
style alcohol distribution as stipulated in this
policy.
4. Alumni/Parent Event
An event where the only chapter members present
are:
i) Alumni
ii) Parents and family of chapter members
iii) One guest per active member
A sign-in guest list is required to be turned in
to the IFC/PHA office to be added to the event
registration form no later than 5:00 p.m. on the
next business day after the event. This type of
event may be held on any day alcoholic events are
allowed.
Written petitions for Alumni/Parent Events which
are to be held on days when functions are not
permitted must be submitted to the IFC/PHA
presidents at least two weeks prior to the date of
the function. Permission for exceptions must be
granted by the IFC/PHA and the University.
B. Non-Alcoholic Social Event
Each chapter must have at least one non-alcoholic event
per month. The purpose of these events is to de-
emphasize the role of alcohol as an element of social
atmospheres. Brother/sisterhood events or activities
like bowling, movies, BBQ, etc. are viable event
options. Membership recruitment activities are not
acceptable non-alcoholic events. The event must be
registered with IFC/PHA with a brief description.
C. Educational Enrichment Programs
Each chapter must complete three programs per semester.
The chapter can choose which programs to do but must
complete all three listed below in each academic year.
1) Academic Success
2) Substance Abuse
3) Liability Awareness
The program must be registered with IFC/PHA with a
brief written description of the content and the
presenter. IFC and PHA will turn in reports on
Educational Enrichment and Non-Alcoholic programs to
the Office of Campus Programs within two weeks after
every semester ends.
The Educational Enrichment Program cannot count as a
non-alcoholic event. The two may, however, be
combined. For example, two chapters may have a BBQ and
then have an educational program.
IV. ALCOHOLIC SOCIAL EVENT REGULATIONS
A. Event Days and Times
TABLE 1: EVENT REGULATIONS
DAY TYPE OF EVENT ALLOWED TIME OF EVENT Thursday Two and
Three Ways for
chapters that meet
academic
requirements.** 9:00 pm - 12:00 am Friday Happy Hour, List Party,
Two - Five Ways 3:00 pm - 8:00 pm
9:30 pm - 2:00 am
inside* Saturday Happy Hour, List Party,
Tailgates,
Two - Five Ways 10:00am - 2:00 am
after 8:00 pm
inside* *inside All sources of alcohol and music must be
inside the chapter house
** A fraternity or sorority may have social functions
on Thursday nights if the organization's grade point
average exceeds the respective all fraternity or all
sorority grade point average.
B. Exceptions
Social events on the evening before any Monday holiday
which is observed by the University shall run from
10:00 p.m. until 1:00 a.m. This exception will be
granted for Martin Luther King Jr.'s birthday and Labor
Day only.
Petitions for exception not listed here must be
submitted to the IFC and PHA and be approved by the
University.
C. General Regulations
No common containers of alcohol are allowed at any
chapter function. Common containers include kegs (any
alcoholic container requiring a tap to dispense
alcohol), punch bowls, and any other contraption which
hold more than three liters of beverage accessible to
guests.
No event shall exceed 300 people in attendance.
1. Entrance/Exit
a. Only one entrance/exit allowed.
b. An adequate trash receptacle must be at
entrance/exit at all times.
c. No one can leave with alcohol.
d. Proper security, not affiliated with the chapter,
must verify age and indicate those of legal
drinking age with bracelets or markers.
e. Minimum of two sober Executive members, one from
each host chapter checking people off on
guest/membership list. (List party host must
provide two Executive members.)
f. A sign posting the numbers of Call-A-Ride (314-
CALL) and Campus Police (405-3555) and Emergency
(405-3333).
g. All emergency exits must be easily accessible and
unbarred from use in the event of an emergency.
h. A "last call" must be made 15 minutes before the
end of an event.
2. Food/Non-Alcoholic Beverage
a. An abundant amount of easily accessible food must
be visible (ie. sign pointing it out) throughout
the entire social function.
b. An abundant amount of easily accessible, canned,
non-alcoholic beverages must be visible (ie. sign
pointing it out) and available throughout the
entire social function. (ie. Coke, Pepsi,
etc.....).
c. ALL SERVERS OF ALCOHOL MUST REMAIN SOBER FOR THE
DURATION OF THE EVENT.
D. Catering
a. Catering is a viable option for any type of social
event. The following additional regulations must
be met in order for this option to be chosen:
b. Catering company must prove one million dollars in
liability insurance.
c. Catering company must have a Maryland liquor
license.
d. Caterer is responsible for age verification of all
guests.
e. Caterer must operate a cash bar for all alcohol.
f. Caterer must operate a full service bar.
g. Caterer is responsible for serving all alcohol.
h. Chapter and/or caterer must provide abundant non-
alcoholic beverage and food.
E. "Bring Your Own Beverage" (B.Y.O.B.)
All list Parties must be B.Y.O.B. if they are not
catered as stipulated in IV D. The following
additional regulations must be adhered to in order to
have a List Party:
1. No collection of chapter members shall purchase
for, serve to, or sell alcohol to minors.
2. No alcohol shall be purchased through chapter
treasury nor may any collection of funds be
coordinated on behalf of the chapter to purchase
alcohol to be distributed to anyone attending the
event.
3. No guest who is not checked and identified with a
wristband as 21 years or older may bring alcohol
into the function.
4. A single guest may not bring more than a twelve
pack of an alcoholic beverage.
5. NO GLASS CONTAINERS ARE ALLOWED
6. Since no guest may leave a function with alcohol,
they may return as designated by the host chapter
to reclaim unused amounts of alcohol no earlier
than 8:00 a.m. on the day following the event.
7. Guests may not bring alcohol into the event after
1:30 a.m.
F. Community Considerations
It is important that the Greek organizations cooperate
with their neighbors and the entire community of
College Park. With this in mind there are certain
considerations to be made with regard to social events
hosted by chapters.
1. Noise levels must be in accordance with the local
laws and/or established University policy; noise
levels will be measured from the property line of
the complaining neighbor.
2. Any event receiving three noise complaints from
the City of College Park will be shut down
immediately and host chapters will be brought
before Social Judicial Board.
3. No source of music is to be outside the structure
of the house after 8:00 p.m.
4. No alcohol is to be served from outside the
structure of the chapter house after 8:00 p.m.
Suggestions for Cooperation with Neighbors
It is suggested that the chapter establish a
working relationship with their neighbors. Nearby
residents should be informed in advance of social
events in writing so that they may plan
accordingly. Neighbors should be provided with a
contact's phone number in the chapter so that they
are encouraged to speak directly to the chapter
about concerns. Chapters should try to help
neighbors with their problems so that a friendlier
relationship can be established. For example, a
chapter could cut the lawn of elderly neighbors.
Small gestures go far. It is the chapters'
responsibility to take the initiative in starting
positive relations with their neighbors.
V. EVENT REGISTRATION PROCESS
All social event registration forms must be filed before the
preceding Wednesday at 5:00 p.m. Forms may be turned in to
the party registration box located in the IFC/PHA office at
1211L Stamp Student Union, or to the IFC/PHA social chair.
All List Parties must have a copy of the final guest list
attached to the registration form.
Registration forms will be kept on file at the IFC/PHA
office attached to the Social Responsibility Committee (SRC)
sheet for the event. A copy of the Social Event
Registration Form is attached. GREEK SOCIAL EVENT REGISTRATIO
N FORM
1. Location Date:
Times to
2. Type of Event (Circle One)
List Party* Mixer Dated Party Alumni/Parent
*Note: If List Party, then a copy of the guest list must be
attached to this form.
3. Chapters Involved
1. 2.
3. 4.
5. (Fifth chapter must be less
than 50 members and total
membership of all chapters
combined can not exceed 300
people)
4. Each event must have at least two sober Executive members.
5. If event is catered print the company name and contact.
Company Name Contact Name
VI. ENFORCEMENT SOCIAL RESPONSIBILITY COMMITTEE (SRC)
The Social Responsibility Committee (SRC) shall be directed
jointly by the IFC and PHA Social Chairpersons.
There will be a training session conducted by the Social
Chairpersons for all chapter presidents and social
directors. This program will be within the first two weeks
of every semester.
A. Structure
The SRC will have three levels:
TABLE 2: SRC STRUCTURE
Position Filled By Number Material Directors IFC/PHA Soci
al
Chairpersons 2 Elected by chapter
presidents or
appointed Executives IFC/PHA
Executive Board
Members 8 IFC
8 PHA Elected by chapter
presidents Enforcement
Committee
(EC) Chapter
Presidents All non
SRC
Executive Elected by each
chapter
B. Responsibilities
Directors will organize, schedule, train and run
the SRC program
Executives will check all social functions
two will be "on duty" for the entire
weekend as scheduled by the Directors
will be accessible to chapters and
Enforcement Committee (EC) as necessary
to settle disputes
will immediately check any event written
up for a major violation
will meet with EC before they check the
events and collect all SRC checklists
Enforcement
Committee will check all social functions
will complete and submit an SRC
checklist
VII. GREEKS ADVOCATING MATURE MANAGEMENT OF ALCOHOL (GAMMA)
The purpose of our relationship with GAMMA is to maintain
discussions about risk management in the Greek community.
Problems and suggestions regarding the social policy and
national trends of liability control should also be explored
by GAMMA and representatives from PHA/IFC.
Each chapter is required to have two delegates attend at
least one GAMMA meeting per month. The delegates shall be
one designated representative from each chapter and the
chapter Social Chairperson or President.
VIII. SOCIAL JUDICIAL BOARD
A. Composition
Shall have one Coordinator which will be an IFC or PHA
Executive member selected at the first joint meeting of
the semester.
Six chapter presidents, chosen randomly, will sit on
the board for a hearing. Three will be from
fraternities and three from sororities. The board will
rotate membership with each hearing.
One president will be selected randomly by the
Coordinator without the board's knowledge to act as an
alternate. This person's vote, unknown to them, will
not be counted.
The Coordinator will be trained by the Judicial
Programs Office at the start of their term.
B. Sanctions and Appeals
All sanctions and probations will be effective on the
first business day following the offense and will run
continuously whenever the University is in session.
Vacations cannot be included in a probationary period.
All sanctions levied by Judicial Board will be reported
in writing to:
- the chapter president
- the international/national headquarters
(as the Social Judicial Board deems
necessary)
- the IFC/PHA
- the Office of Campus Programs
A written petition for an appeal may be given to the
IFC/ PHA presidents within seven days of the verdict.
The IFC/PHA presidents then may grant or deny the
petition. If granted a new Judicial Board would hear
the case.
IX. ADJUDICATION OF THE POLICY
A guideline for sanctions of Major and Minor Infractions is
listed. The Social Judicial Board has the authority to use
this guideline as they see appropriate.
If the chapter has one year with no violations, their record
will be cleared. (i.e., it would not be called a second
offense if one year has elapsed since the first offense).
TABLE 3: MAJOR INFRACTIONS
Major Infraction lst Offense 2nd Offense* 3rd Offense* Refusal to admit
SRC into event 4 wks 8 wks +
Community
Service *** 16 wks + $2 per
active Inadequate
security 2 wks 4 wks + CS 10 wks + $2 per
active Not enough Sober
Executives 2 wks 4 wks + CS 10 wks + $2 per
active Failure to ID
and mark hands
or use bracelets 3 wks 6 wks + CS 12 wks + $2 per
active No Guest List 2 wks 4 wks + CS 10 wks + $2 per
active Five Ways
exceeding
combined 300
person limit 4 wks 8 wks + CS 16 wks + $2 per
active Non BYOB List
Party 4 wks 8 wks + CS 16 wks + $2 per
active Failure to meet
Academic
Programs or
Educational
Enrichment
Requirements 2 wks 4 wks + CS 8 wks + $2 per
active Party on wrong
days of the week 8 wks 12 wks + CS 16 wks + $2 per
active Unregulated
Social Function 8 wks 12 wks + CS 16 wks + $2 per
active ** Open Party 16 wks ** Revoke
Recognition
* Upon second or third violation of the above
regulations, the chapter(s) will be referred to the
University of Maryland Judicial Programs Office
** A review of the chapter's charter will be requested of
the international/national headquarters by IFC or PHA.
*** Community Service (CS) Projects must be approved by
IFC/PHA in advance.
TABLE 4: MINOR INFRACTIONS
First Violation 1 week probation Second Violation 2 wks
+ CS Third Violation 3 wks + CS
referral to JPO
Any of the following are considered Minor Infractions:
Noise violations
Not adequate trash cans at entrance/exit
Not enough non-alcoholic beverages or food
Not registered properly (i.e., having a Four Way
and registering a Two Way)
People outside structure with alcohol
More than one entrance
Failure to pick up trash by 10:00 a.m.
X. AMENDMENT PROCEDURE
Amendments to this IFC/PHA joint Social Policy can be made
through a motion originated and passed by:
IFC Legislative Meeting (presidents meeting)
PHA Legislative Meeting (presidents meeting)
Both IFC and PHA have to pass any amendment before it is
proposed to the Vice President of Student Affairs Office.
XI. SEMESTER REPORTS
At the end of each semester a summary report is to be
prepared by the SRC and submitted to the Greek Life staff in
the Office of Campus Programs. The report is to include the
number of parties registered during the semester and the
number and type of violations dealt with during the term.
This policy was originally developed by the Interfraternity Council and
Panhellenic Association at UMCP and subsequently reviewed and approved by the
President and his staff on August 1, 1992. Revisions were made by the
Interfraternity Council and Panhellenic Association which were subsequently
approved by the Vice President for Student Affairs on October 21, 1992, to
address problems identified during its first year of enforcement.
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