APPROVED BY THE PRESIDENT 1 AUGUST 1991,
                 AMENDED 15 JANUARY 1999
 
  I.   Policy
 
       Campus Mail Services may be used for incoming or outgoing
       accountable mail only when it relates to official University
       business.  Originators of outgoing accountable mail related
       to personal business should deal directly with the U.S.
       Postal Service.  Due to the high cost of accountable mail,
       departments are encouraged to exercise discretion in
       determining the need for mailing an item as accountable
       mail, and prudence in the selection of the type of
       accountable mail service to be used once the need has been
       established.
 
  II.  Definitions
 
       Registered Mail is the most secure system offered by the
       U.S. Postal Service.  By using a system of receipts
       monitoring the movement of mail from point of acceptance to
       delivery, it affords added protection for valuable and
       important mail.  Indemnity for $100 is provided in case of
       loss or damage.  Amounts over $100 must be declared, and the
       appropriate fee must be paid at the time of mailing. Only
       matter prepaid with postage at first class rates may be
       registered.
 
       Insured Mail provides indemnity for an article that is lost,
       rifled, or damaged.  Return receipt and restricted delivery
       services are available upon payment of the prescribed fees.
       Insured mail is dispatched and handled in transit as
       ordinary mail.
 
       Certified Mail provides the sender with a mailing receipt
       and a record of delivery at the office of address.  It is
       dispatched and handled in transit as ordinary mail. Return
       receipt, restricted delivery, and special delivery services
       are available upon payment of the prescribed fees.
 
  III. Procedures
 
       A.   Outgoing Accountable Mail
 
            1.   The originator should mark clearly and prominently
                 on the envelope or package the words "Registered"
                 "Insured" or "Certified."
 
            2.   If a receipt is desired from the recipient, the
                 originator should also mark "Return Receipt
                 Requested" on the face of the envelope or package
                 and complete the Return Receipt, Registered,
                 Insured, and Certified Mail Form.
 
            3.   Accountable mail should always be separate from
                 other mail that is to be picked up by the mail
                 carrier.
 
            4.   Registered mail has specific packaging
                 requirements.  Contact Campus Mail Services for
                 assistance prior to packaging Registered mail.
 
       B.   Incoming Accountable Mail
 
            1.   All accountable mail is received daily from the
                 U.S. Postal Service by Campus Mail Services and is
                 logged into the Accountable Mail Receipt Book by a
                 Campus Mail processor.
 
            2.   Upon delivery by the mail processor, the
                 department recipient of the registered, insured,
                 or certified mail is required to sign the
                 Accountable Mail Receipt Book acknowledging
                 receipt.  It is the responsibility of the
                 department recipient to ensure that the addressee
                 named on the accountable mail in fact receives the
                 mail.