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University of Maryland, College Park Procedures for Sick Leave and Positive Time Reporting By Faculty Members

Consolidated USM and UMD Policies and Procedures

II-2.30(B) UMCP PROCEDURES FOR SICK LEAVE AND POSITIVE TIME REPORTING BY FACULTY MEMBERS

(APPROVED BY THE PRESIDENT 1 AUGUST 1991)

            
  I.    Accrual of Creditable Sick Leave
 
        All faculty members at UMCP accrue sick leave under the
        guidelines set forth in Board of Regents Policy II-2.30
        section III. A.  and the policies listed below.
 
            A.   Sick leave is accrued by faculty at the rate of
                 1.25 work days per month at full salary.
 
            B.   Academic year faculty teaching summer school
                 accrue one work day per summer session at full
                 salary.
 
            C.   Part-time faculty members employed at least 50%
                 time earn sick leave proportionate to their
                 employment.
 
            D.   Sick leave benefits are earned while faculty
                 members are on sabbatical leave, but not while on
                 leave without pay.
 
            E.   A retired faculty member cannot earn creditable
                 sick leave.
 
            F.   Upon depletion of accrued sick leave and all other
                 accrued leave, an individual will be removed from
                 salaried status, except in unusual circumstances
                 recommended by the President.
 
            G.   There will be no compensation for creditable sick
                 leave at the termination of employment. Creditable
                 accumulated sick leave will be applied toward
                 retirement service credits as provided by State
                 law.
 
  II.   Time Reporting
 
            A.   All faculty members, regardless of the source of
                 funding or retirement system, who are employed 50%
                 time or more, must complete monthly reports and
                 sign the file record unless a waiver has been
                 approved by the President. The form to be
                 completed is FACULTY REPORT FORM VII.
 
            B.   Reports for May and June, and the file record, for
                 faculty members not employed during the summer
                 must be completed prior to departure from the
                 Campus.
 
            C.   At the end of each monthly reporting period the
                 reports are to be submitted to the faculty
                 member's supervisor for review and approval. There
                 will be only one record for each faculty member.
                 If a faculty member has more than one supervisor,
                 each must sign the report and record. The offices
                 involved will determine which will keep the
                 record. If a supervisor does not believe a report
                 is accurate, the matter should be discussed with
                 the faculty member. If there continues to be
                 disagreement, the reasons should be noted, and the
                 file forwarded to the person to whom the
                 supervisor reports for discussion and decision.
 
            D.   Corrections on records or files require a written
                 explanation and documentation.
 
            E.   Faculty Time Forms are to be maintained in
                 departmental files for five years. Upon retirement
                 or resignation, the files should be sent to the
                 UMCP Department of Personnel. Files should be
                 signed by the Department Chairperson.
 
            F.   The number of days to be worked shall be
                 established each fiscal year by the President.
                 Each faculty member must show the appropriate
                 number of days, as accounted for by work days
                 (Code D on Form VII)  or authorized paid leave.
 
            G.   Work Day- Code (D) Defined
 
                 1.   A day during which faculty member has spent a
                      substantial part of the day performing
                      required duties.
 
                 2.   Consulting, if within UMCP Guidelines may be
                      recorded as a Code D.
 
                 3.   A Saturday or Sunday may be recorded as a
                      workday, to be offset by a weekend (Code X)
                      on a weekday.
 
                 4.   A faculty member must meet the contractual
                      requirement by working at least the minimum
                      required work days. Excess work days may be
                      recorded, but faculty members cannot be
                      compensated for excess work days.
 
                 5.   Work day totals will be computed on a
                      contract year basis.
 
                 6.   A religious holiday observed by a faculty
                      member should be entered as a Code X, and
                      offset by a  Code D on another day.
 
  III.  Time Keeping Records for Academic Administrators
 
        Faculty Administering Academic Programs shall use the
        Academic Administrator/Associate Staff Time Keeping Record
        for maintaining a time keeping record.
 
            A.   The following titles are considered to be Academic
                 Administrators:
 
                 1. President
                 2. Vice President
                 3. Director reporting to the President
                 4. Assistant to the President
                 5. Assistant to the Vice President
                 6. Assistant Vice President
                 7. Dean
                 8. Associate Dean
                 9. Assistant Dean
                10. Academic Department Chairperson or Director
 
 
            B.   Each Academic Administrator who is eligible to
                 earn leave must complete the Academic
                 Administrator/Associate Staff Time Keeping Record
                 on a biweekly basis. The form should be submitted
                 to the person to whom the Academic Administrator
                 reports for approval.
 
            C.   The forms are maintained at the unit level in the
                 same manner as the forms for faculty members.
 
  IV.   Exemption to Positive Time Keeping Records
 
        A faculty member may request an exemption to positive time
        keeping records. The request must be in writing, to the
        President, and contain the reason for the request.  If the
        request is approved, the faculty member waives all claims,
        from that day forward to credit any unused sick leave
        toward retirement benefits. With the approval of the
        President, the waiver may be revoked, and unused sick leave
        credited toward retirement from that time forward.