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University of Maryland, College Park Policy on Confined Space Plan


  I.   Purpose
 
       This is a statement of official University policy to
       establish the process for compliance with the Occupational
       Safety and Health Administration (OSHA) regulation
       "Permit-Required Confined Spaces," 29 CFR 1910.146.
 
  II.  Policy
 
       The University is dedicated to providing safe and healthy
       facilities for all employees and students, in compliance
       with federal and state occupational health and safety
       standards.  Administrators, faculty, staff and students all
       share the responsibility to reduce potential exposures to
       physical and health risks encountered in the performance of
       duties requiring entry into a Confined Space. A confined
       space is a space that is large enough and so configured that
       an employee can enter and perform assigned work; has limited
       or restricted means for entry or exit; and is not designed
       for continuous employee occupancy.
 
       The Confined Space Plan will be implemented for all
       facilities at University of Maryland at College Park (UMCP)
       and satellite locations where there is need to perform any
       activity within a Confined Space as defined by Confined
       Space standards and this plan.  Employees and students who
       are authorized to enter a Permit-Required Confined Space
       must complete Confined Space entry training.  Authorized
       employees and students will not enter any Confined Space
       until satisfactory air monitoring is completed and
       appropriate action taken as described in this plan to
       protect entrants.  An attendant must be present and in
       constant communication with entrants for the duration of any
       entry.  The Confined Space Entry Supervisor must inform the
       Department of Physical Plant (DPP) Work Control Center at
       (40)5-2222 of the entry date, time, location and purpose of
       entry prior to entering any Permit-Required Confined Space
       on UMCP campus.  Required rescue services for all Confined
       Space entries made on UMCP campus will be provided by Prince
       George's County Fire Department (PGFD).  At other locations,
       the Confined Space Entry Supervisor will coordinate with
       local fire and rescue services prior to entry to assure
       local rescue services are equipped and prepared to provide
       Confined Space rescue services. Appropriate communication
       equipment and the local emergency rescue service telephone
       number will be supplied to the attendant on duty prior to
       entry.  Where rescue services are not immediately available,
       no Confined Space entry may be made.
 
       Contractors operating on UMCP property are required to
       comply with all applicable provisions of OSHA/MOSH Confined
       Space regulations.  Contractors must notify the DPP Work
       Control Center at (40)5-2222 of the entry date, time,
       location and purpose of entry prior to making any entry into
       a permit-required Confined Space on the UMCP campus.
       Contractors must also provide the name and contact
       information for the individual acting as supervisor for the
       entry. Questions or concerns about individual contractor
       entries should be addressed to the Department of
       Architecture, Engineering and Construction (DAEC)
       Construction Management section at (40)5-3403.
 
       The Confined Space Plan will be reviewed and evaluated for
       its effectiveness at least annually, and updated as
       necessary.  In order to facilitate review, original copies
       of permits utilized for completed or aborted Confined Space
       entries will be forwarded to DES at building 018, 7505 Yale
       Ave., College Park, MD, 20742.
 
  III. DUTIES AND RESPONSIBILITIES
 
       1.   Department of Environmental Safety (DES) will:
 
            (a)  Provide assistance to departments in identifying
                 Permit-Required Confined Spaces and
                 Non-Permit-Required Confined Spaces;
            (b)  Prepare the Confined Space Plan (CSP) with annual
                 review and revisions as needed;
            (c)  Distribute CSP to each affected department for
                 re-distribution to all individuals who are
                 authorized by the department to make entry into
                 any Confined Space;
            (d)  Provide consultation, advisory assistance and
                 information concerning use of hazardous materials,
                 entry procedures or physical hazard assessment;
            (e)  Provide assistance in locating direct reading
                 monitoring equipment for hazards anticipated
                 during Confined Space entry and consultation for
                 monitoring of hazards for which direct reading
                 equipment is not available;
            (f)  Investigate and document all accidents or near
                 misses reported as a result of a Confined Space
                 entry or an aborted entry attempt;
            (g)  Direct periodic safety audits of Confined Space
                 entry procedures as requested by employees to
                 determine regulatory compliance, and recommend
                 action to correct conditions of non-compliance;
                 and
            (h)  Specify and coordinate training for all Confined
                 Space entrants through Departmental Confined Space
                 Coordinators.
 
       2.   Department of Architecture, Engineering and
            Construction will:
 
            (a)  Oversee contracts requiring Confined Space entry;
            (b)  Identify requirements for compliance with
                 applicable Confined Space entry regulations and
                 applicable portions of this plan in contract
                 specifications;
            (c)  Notify the contractor of the locations of
                 Permit-Required Confined Spaces (as identified
                 by the UMCP Confined Space inventory) where
                 contractors will require access to inventoried
                 Confined Spaces in order to complete work under
                 the scope of a contract;
            (d)  Provide DES with the information necessary to
                 update the confined space inventory when Confined
                 Spaces are created or modified during campus
                 constructions and renovation projects; and
            (e)  Interface with contractors where enforcement of
                 Confined Space contract provisions is required.
 
       3.   Department Heads will:
 
            (a)  Evaluate or have evaluated, the need for Confined
                 Space entry by employees or students under their
                 control, and if applicable:
                 (1)  Designate a Departmental Confined Space
                      Coordinator(s);
                 (2)  Distribute the CSP to Coordinators; and
                 (3)  Assure that the CSP is received and
                      implemented within the work areas under their
                      review;
            (b)  Assure that necessary resources are made available
                 to the Departmental Confined Space Coordinator to
                 allow for compliance with this plan; and
            (c)  Assure that new or updated Confined Space
                 inventory information is transmitted to DES for
                 inclusion in the campus inventory.
 
       4.   Departmental Confined Space Coordinators will:
 
            (a)  Implement all provisions of the CSP for work or
                 research areas under their control;
            (b)  Inventory and identify all potential Confined
                 Space work areas or facilities under their
                 control;
            (c)  Prepare and train personnel to use supplemental
                 Confined Space entry procedures for circumstances
                 not adequately addressed by the campus CSP;
            (d)  Identify authorized Confined Space entrants and
                 assure that each entrant attends an approved
                 Confined Space entry training course;
            (e)  Identify individuals that are authorized to sign
                 the UMCP permit for  Permit-Required Confined
                 Space entry;
            (f)  Provide site-specific training to authorized
                 Confined Space entrants regarding the specific
                 equipment and practices used during entry for the
                 spaces each entrant is authorized to enter;
            (g)  Update the departmental Confined Space inventory
                 and forward new information to DES for inclusion
                 in the UMCP master Confined Space inventory when a
                 new Confined Space is created or an existing
                 Confined Space changes in configuration, use or
                 hazard potential;
            (h)  Assure that warning signs are posted immediately
                 outside of entrances to Confined Spaces, and that
                 such signs are secured.  (Underground utility
                 access vaults will not be posted.  Employees will
                 be informed of the Confined Space classification
                 of these spaces during Confined Space training.);
                 and
            (I)  Interface with Confined Space Supervisors where
                 enforcement of this program is required.
 
       5.   Confined Space Entry Supervisor will:
 
            (a)  Adhere to all requirements of the CSP and
                  supplemental entry procedures;
            (b)  Complete all safety training requirements,
                  request further instruction if unclear on any
                  part of the training and comply with
                  documentation procedures;
            (c)  Complete the Permit-Required Confined Space
                  entry permit and verify that all precautions and
                  pre-entry procedures have been fulfilled prior
                  to entry;
            (d)  Terminate entry and cancel permits in the event
                  conditions within the space change, entrants
                  show signs of over-exposure or conditions cannot
                  be verified;
            (e)  Verify the availability of a local rescue team
                  prior to entry (if off-site from UMCP);
            (f)  Assure that unauthorized people do not enter the
                  Confined Space during the time that authorized
                  entry is in progress.  If an unauthorized person
                  is located in a Confined Space, UMCP Campus
                  Police will be called to enforce trespass
                  prohibitions;
            (g)  Assure that appropriate personal protective
                  equipment is available and used by entrants; and
            (h)  Assure that original entry permits are forwarded
                  to DES upon completion or termination of a
                  Permit-Required Confined Space entry.
 
       6.   Confined Space Entrants will:
 
            (a)  Adhere to the requirements of the CSP and
                  supplemental entry procedures;
            (b)  Fulfill all entry team functions as defined by
                  this plan and any procedures created to
                  supplement this plan for specific Confined Space
                  entry;
            (c)  Communicate with the attendant regularly while
                  inside of the Confined Space and report any
                  unusual circumstances to the attendant;
            (d)  Complete all safety training requirements,
                  request further instruction if unclear on any
                  part the training and comply with documentation
                  procedures;
            (e)  Report all work place injuries, over-exposure
                  incidents or unsafe conditions to their Confined
                  Space Entry Supervisor as soon as possible; and
            (f)  Use appropriate safety and personal protective
                  equipment as provided for entry.
 
       7.   Confined Space Entry Attendants will:
 
            (a)  Adhere to the requirements of the CSP and
                  supplemental entry procedures;
            (b)  Remain outside of the Confined Space in constant
                  two-way communication with the entrants until
                  relieved by an alternate attendant or all
                  entrants have exited the space;
            (c)  Continuously communicate with the Confined Space
                  entrants and monitor the space to assure that
                  conditions remain within acceptable parameters
                  as defined in the Permit-Required Confined Space
                  Entry section of this plan and instruct entrants
                  to leave the space if any parameter varies from
                  acceptable as defined in this document;
            (d)  Summon rescue personnel in the event of an
                  emergency; and police in the event that an
                  unauthorized person enters the space;
            (e)  Complete all safety training requirements,
                  request further instruction if unclear on any of
                  part of the training, and comply with
                  documentation procedures;
            (f)  Report all workplace injuries, exposure
                  incidents or unsafe conditions to the
                  Departmental Confined Space Entry Coordinator as
                  soon as possible;
            (g)  Perform non-entry rescue procedures if able to
          do so safely;
            (h)  Perform no duty that may interfere with
                  attendant duties while serving in the capacity
                  of attendant; and
            (I)  Secure the Confined Space after completion of
                  the work to prevent dangerous conditions.
 
       8.   University Health Center will:
 
            (a)  Coordinate and direct all required or
                  recommended medical surveillance programs,
                  including respiratory protection physicals;
            (b)  Provide medical consultations and examinations
                  for workers who have been overexposed to
                  hazardous chemical substances or who have
                  sustained an injury related to a Confined Space
                  entry; and
            (c)  Maintain medical records relating to
                  consultations, examinations and medical
                  surveillance as required by law.
 
       9.   Campus Police will:
 
            (a)  Respond to reported unauthorized Confined Space
                  entries and enforce appropriate trespassing
                  prohibitions.  Officers will not enter any
                  Confined Space to retrieve or rescue
                  individuals; and
            (b)  Provide crowd control in the event of a Confined
                  Space related emergency.
 
   IV. Information:
 
       Assistance will be provided by Department of Environmental
        Safety to any Department or individual requesting guidance
        or training to satisfy implementation of this policy. A
        complete copy of the Confined Space Plan may be obtained
        from the Department of Environmental Safety. (Departmental
        telephone number is (301) 405-3960; electronic mail
        (email) address is Safety@UMDACC.UMD.EDU; WWW Home Page
        address is http://www.inform.umd.edu/DES)