Policies

You are here

University of Maryland, College Park Policy and Procedures Concerning Telephone Credit Cards

Consolidated USM and UMD Policies and Procedures

X-3.02(A) UMCP POLICY AND PROCEDURES CONCERNING TELEPHONE CREDIT CARDS

APPROVED BY THE PRESIDENT 1 AUGUST 1991

 

  1. Policy

    Whenever possible, official calls should be dialed directly from University telephones. If business requires that calls be made from outside of the University system, or for conference calling arrangements with multiple off-campus parties conducting University business, a credit card may be requested from the Department of Communication Services. Credit Cards issued by the University may not be used to make personal calls.
     

  2. Procedures for Obtaining Telephone Credit Cards
     
    The requesting department should prepare a memorandum containing the following information:
     
    1. Name of the person to whom the card is assigned.
       
    2. Accounting Unit and FAS number to which the card will be assigned.
       
    3. Signature of person with budgetary authority.
       
    4. Statement of need for a credit card.
       
    The memorandum should be forwarded to the Department of Communication Services, Telecommunication Services, Campus.
     
  3. Procedure for Reporting a Missing Credit Card or Suspicion of Misuse
     
    The card holder should immediately contact Telecommunication Services with the following information:
     
    1. name of card holder;
       
    2. department; and
       
    3. credit card number.
       
    The credit card will be canceled. A new card may be issued if desired.
     
  4. Use of Credit Card

    When using a credit card, the individual placing the call should enter the credit card number electronically rather than requesting operator assistance.
     

  5. Conference Calls

    As noted in UMCP Policy X-3.00(A), conference calls with more than three people located off campus need operator assistance. There is a charge for such assistance, and when a telephone operator is used the call must be charged to a credit card. University issued credit cards may be used for this purpose so long as the call is for official University business.